Covid-19 has driven us back into our homes; transforming what was once a sanctuary into a place of work. Video conferencing tools have hence become essential for both employers and employees, facilitating the homeward migration. However, like many technologies, the adoption of video conferencing tools can pose a threat to the privacy and security of our communications. Organisations and their employees can play a vital role in attempting to mitigate this risk.
Mitigating risk – Organisations
Prior to the adoption of a video conferencing tool, an organisation should seek to consider the following measures/actions:
The reality of the last several months has often resulted in the immediate adoption of the most convenient video conferencing tool available. However, the above measures can be performed retrospectively, enabling an organisation to determine whether they should continue using the current video conferencing tool.
Mitigating risk – Employees
As an employee you can:
Covid-19 has forced the adoption of video conferencing tools upon many organisations and consequently, their employees. However, it is still within the power of both parties to secure communications and maintain privacy by following the steps outlined above, i.e. selecting a secure tool; configuring the tool to ensure secure communications; and, establishing organisational guidance on the use of the tool. Having a video conferencing policy to outline the expectations and requirements on employees is a key step to ensure all involved understand the risks involved.
The DPO Centre can review your current usage of video conferencing facilities and provide you with all the necessary documents. For further information, please use the form below to contact us.
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